Who commonly needs Form W-2 software?

Common filers include employers and payroll service providers preparing employee wage statements. For example: An employer exports employee wage totals and withholding, then needs to prepare employee statements and SSA submission data.

What data do I need for an IRS Form W-2 import?

Prepare wages and tips; federal income tax withheld; Social Security and Medicare wages; FICA withholding; state wages and withholding; employer EIN. Match the data to the supported W-2 CSV or Excel layout and check the current agency instructions.

What should I check before preparing Form W-2?

Reconcile payroll totals to quarterly tax records; check employee SSNs; ensure Box 1 wages are not confused with Social Security wages.. Correct the source records and review the output before filing.

Is a W-2 submitted to IRS IRIS?

No. W-2 electronic filing is handled through the Social Security Administration's Business Services Online system.

Where do I electronically file Form W-2?

Electronic filing follows the requirements of Social Security Administration. Confirm current SSA Business Services Online specifications. Preparing the file in Windows is separate from submitting it to the agency.

Is Form W-2 sold separately?

Yes. W-2 software is purchased separately from IRS IRIS software. Use the W-2 purchase button on this page and confirm release availability before purchase.

Employee Wages · Social Security Administration

W-2 Software for Employee Wage Reporting

Create and print Form W-2 employee wage statements, import payroll data from Excel or CSV, and prepare the supported files for Social Security Administration e-filing. A straightforward Windows desktop workflow for wage reporting.

Buy Now — W-2 Software FREE Trial

Explore W-2 Features → Questions? 608-444-6575

Form W-2
employee statements

Excel/CSV import
and local data checks

SSA Business Services
Online filing workflow

✓ Windows desktop✓ Employee wage records✓ Review & print✓ SSA reporting workflow

Built for employers and preparers

Make employee wage preparation more manageable.

Keep your employee wage data and reporting steps in one organized local workflow.

Import wage information

Bring employee and employer details from Excel or CSV source files instead of starting each statement from scratch.

Review W-2 values

Review wages, taxes withheld, Social Security/Medicare amounts, and applicable state and local details.

Prepare reporting output

Prepare the records and recipient copies supported by your release, and complete submission via the applicable SSA workflow.

Where W-2 goes

Employee Forms W-2 are filed with Social Security.

Social Security's Business Services Online (BSO) handles employer wage reporting, including W-2/W-2c online entry and properly formatted wage-file uploads.

The IRS IRIS Taxpayer Portal is for supported information returns, including Form W-2G (certain gambling winnings), not employee Form W-2.

Visit SSA Business Services Online ↗

Designed for these filers

Small and midsize employers
Payroll departments
Accountants and tax preparers
Businesses preparing multiple wage statements

Order W-2 Software

From your source files to filing

One clear W-2 preparation workflow.

1
Import
Start with employee and payroll data.
2
Review
Check wage and withholding fields.
3
Prepare
Create supported statements and output.
4
File
Use the correct SSA filing method.

W-2 questions

Answers before you buy

Is Form W-2 the same as Form W-2G?

No. W-2 reports employee wages to SSA. W-2G reports certain gambling winnings and is a separate information-return form filed through IRS IRIS.

Can I upload W-2s to the IRS IRIS Taxpayer Portal?

No. W-2 filing is handled by the Social Security Administration, generally through Business Services Online or another authorized SSA method.

Does this page include the 1099 IRIS record-based pricing?

No. ACA, 1099 IRIS, and W-2 are separate software purchases. Use the W-2 software checkout linked on this page. W-2 pricing is separate from IRS IRIS record-based plans.

Does the software automatically submit W-2 data to SSA?

Do not assume submission is automatic. Check the filing-file output included in your installed version, then submit through the appropriate SSA channel.

Ready to prepare employee wage statements?

Get the Windows W-2 software.

Purchase the Windows W-2 software using the secure WooCommerce checkout. Review supported filing output before submission.

Order W-2 Software →

Know what you are buying

W-2 / W-2C Windows software: product details

Separate Windows software for employee wage statements and SSA BSO-compatible preparation. Confirm the current tax-year format before submitting.

Platform: Windows desktop download
License activation: After successful checkout, follow the order confirmation instructions; each purchased software product is activated separately using its Machine ID where applicable
Payment: Secure WooCommerce checkout using the listed product SKU; payment is collected using the store checkout
Current filing-year readiness: Confirm the exact release and government output format before submitting an official return

Check download and trial information · Read software terms · Contact support

Related software and next steps

Use the W-2 page as a primary landing page for payroll and wage-statement buyers, then connect them to related ACA and employee-reporting workflows.

Related software pages

Help Google and visitors connect this form page to the rest of the software catalog.

Helpful next steps

Move directly into the actions most buyers take after reviewing a software page.

Need a different filing workflow?

If this specific form is not the one you need, use the supported-forms directory to compare 1099, 1098, ACA, W-2, and state-reporting workflows available in the Windows desktop software.

Browse forms See pricing